GAR Foundation is hiring a Grants & Evaluation Associate

February 08, 2017

GAR Foundation is seeking an ambitious and highly- organized Grants & Evaluation Associate to join our team. We’re tapping into our networks of nonprofit partners and friends to check it out, apply, or pass it on!

Position Title:  Grants & Evaluation Associate

Summary description: The Grants & Evaluation Associate oversees and tracks the Foundation’s grantmaking portfolio. This includes grants compliance, grants budgeting, evaluation of grant outcomes, and research.

Job Status: Full Time

Duties / Responsibilities

Grants Management

– Process grants for responsive grantmaking program, to include: developing and maintaining online grant application forms; processing and tracking of all grant applications using Microedge GIFTS grants management software

– Serve as the primary staff owner and steward of the annual grantmaking budget; proactively and regularly advise staff of running fund balances; track and analyze budget spending trends; prepare visuals to communicate budget status; forecast and track Foundation payout; track payments scheduled on challenge grants, multi-year commitments

– Manage the intake of letters of inquiry

– Monitor and communicate all internal docket deadlines to staff

– Respond to grant inquiries and provide technical assistance to grantees and applicants

– Conduct ongoing grants administration, to include: following up with grantees to obtain documentation required for payment; assessing reports for accuracy; monitoring compliance with grant terms; anticipating and resolving reporting issues; ensuring compliance with IRS regulations

– Maintain the Foundation’s grant files and ensure the integrity and completeness of each grant record, from initial request to grant close-out

– Manage the employee Matching Gifts Program

– Represent the Foundation at community meetings, functions, and conferences as needed

– Maintain active role in ongoing professional development and membership affiliations

– Provide administrative support to program officers, including: organizing and scheduling site visits and meetings; proofreading grant write-ups

– Support Operations Coordinator in preparation of documents for Distribution Committee meetings; attend Distribution Committee meetings, take minutes; create presentations

– Provide other administrative support as needed

Evaluation, Research & Learning

– With input from program staff, maintain an internal system of grant impact analysis that informs staff about the impact of grantmaking dollars, identifies trends, and distills lessons related to the Foundation’s strategic priorities

– Provide data-driven research and reports of current grantmaking practices to inform grant planning and learning

– Conduct research projects in support of and in collaboration with program staff

– Work closely with Communications Manager to develop and implement tools for continuous learning and impact analysis for both Foundation staff and grantee understanding

– Actively participate in the Foundation’s strategic planning

– Provide orientation, in-house GIFTS training, and on-going training to incoming and existing program staff about the grantmaking process

– Respond to external surveys and data requests on the Foundation’s grantmaking


Education: Bachelor’s degree required

Required skills, attributes:  

– High-level technical skills, demonstrated proficiency in Microsoft Office suite, and willingness to adapt and learn new software

– Superior writing and editing skills

– Strong analytical skills, particularly with financial data and budgets

– Ability to communicate with staff and grantees professionally and diplomatically

– Ability to manage work against deadlines, self-direct, multi-task and prioritize

– Strong administrative, organizational skills and attention to detail

– Personal and professional maturity, strong professional judgment, sense of humor

– Willingness to be flexible, requiring minimal supervision, and approaches work with a solution-oriented view

Preferred skills, attributes:

– Proficiency with grants management software

– Experience with, knowledge of grants management

– Experience working in the private foundation sector

– Familiarity with Akron and Summit County non-profit organizations

Compensation: Salary commensurate with experience. This position is eligible for a full package of health benefits, participation in 401(k) program, and participation in Employee Matching Gift Program (through which Foundation matches employee’s charitable contributions).

Supervised by: Senior Vice President with input on performance from program officers and Chief Financial Officer.

Interested candidates should send their resume and qualifications by email to no later than February 17, 2017. No phone calls will be accepted.